Registrar's Invitation

Dear Class of 2018 Graduands,


The 24th Congregation

Congratulations on your accomplishment in reaching this successful milestone in your studies at the University. On behalf of the University, I cordially invite you to attend the 24th Congregation to be held in the H.Y. Cheung Sports Hall of the Tai Po Campus in November 2018 for the conferment of academic awards.


Schedule of Congregation 2018

In 2018, the Congregation will be conducted in eight sessions, each for graduands of different programmes. You may check the programme schedule for details of the sessions to which you are invited.

The University will arrange video shooting for the Congregation sessions for record and publicity purposes.


Registration and Dissemination of Information on the Congregation Website

It is essential that you inform the University of whether you wish to attend the Congregation in person or to graduate in absentia. To confirm your attendance, please complete the online registration of your attendance at the Congregation and/or the loan of academic dress for graduation on or before 5 October 2018.

As the Congregation approaches, we shall continue to update you with the latest information and details of ceremonies. We strongly advise you to bookmark and frequently refer to the Congregation website for the following information:

- Schedule of activities for graduands
- Loan of academic dress for graduation
- Collection of admission tickets
- Schedule of free shuttle
- Instructions to graduands on what to do on the Congregation day
- Collection of award certificates
- Frequently asked questions


Checklist of Actions Required

The following is a checklist of actions required by you and their deadlines:

Actions Required Deadlines

1. Online Registration of your attendance (including graduation in absentia) at the Congregation

2. Online Registration for loan of academic dress for graduation

3. Request for guest admission tickets
(Please note that the capacity of the Arena is limited. Guests with tickets must arrive at the Arena 30 minutes before the session starts, for seating arrangement on a first-come-first-served basis. Once the Arena is full, guests with/without a ticket will be directed to a live broadcast room where they can watch a live broadcast of the proceedings.)

On or before 5 October 2018
4. Collection of academic dress and graduand admission tickets
(To ensure the smooth operation of the Congregation, graduands must arrive at the Seat Allocation Counter at E-LP1 45 minutes before the Congregation is due to start.)
– by graduands/authorized persons 12 – 14 October 2018
– by self-paid courier service 30 – 31 October 2018
5. Return of academic dress  
– Return to selected laundry outlets of Quality Laundry Limited 16 November – 6 December 2018
– Quality Laundry Limited’s temporary counter in the Conference Centre E-P-01, Block E, Tai Po Campus during the Award Certificate Collection period 7 – 9 December 2018

6. Collection of award certificates*
(Note: Graduates (or their authorized persons) who have borrowed academic dress must return the full set or present the receipt issued by the laundry outlet when collecting the award certificates. Otherwise, they will not be allowed to collect the award certificates.)

7 – 9 December 2018

*If a graduate is unable to collect his/her award certificate in the specified period above, he/she/the authorized person can collect it from 10 December 2018 (after 2:00 pm) onwards at the Student Records Service Desk of Information Centre (A-G/F-11, CKCF Building, Tai Po Campus) during the specified office hours (Mondays to Fridays, 9:00am to 5:00pm, except Public Holidays). If the graduate/authorized person wishes to collect the award certificate on festival days, such as 4 February 2019, please refer to this page for special arrangements regarding opening hours.



If you have questions or concerns which have not been addressed after reading the Congregation website, please write to us (by email: or by fax: (852) 2948 6730) or contact us by phone at (852) 2948 6710.

I look forward to seeing you at the Congregation.

Sincerely yours,
Professor May M.H. CHENG
Associate Vice President (Academic Affairs) cum Registrar